Months of meticulous planning – and in the case of weddings, often a year or more – all culminate in the arrival of the big day. Everything is in place: the décor, the flowers, the seating, the carefully crafted menu. But as the sky darkens and the first drops of rain start to fall, a good ol’ thunder shower threatens to throw all those plans into chaos. It’s a scenario many brides, party planners and event organisers dread, but with the right approach, rain doesn’t have to spell disaster.
When it comes to hosting an unforgettable event, weather is often the one thing beyond anyone’s control. Onwaba Gonyora, Director of Brahman Hills says, “The reality is that if you’ve booked your event between November and April in KwaZulu-Natal, you have a significant chance of encountering rain, particularly in December which is our wettest month. In the Western Cape, rainfall occurs during the winter months of May through August, so it is essential to factor in your region’s weather for effective planning,” she advises.
And in the case of unexpected showers? Gonyora, who has been in the hospitality and eventing game for almost 20 years, believes rain doesn’t have to ruin an occasion. “In fact,” she says, “it can bring unexpected magic to your day. Think of the fun of a shared umbrella, the joyful spontaneity of rain-kissed photos, or the soothing rhythm of raindrops adding a natural soundtrack to your corporate celebration.”
She shares some essential strategies when planning your event to ensure your event shines, no matter the weather:
1. Choose the Right Venue:
The foundation of a successful event always lies in selecting a venue that offers flexibility. Opt for a location with both indoor and outdoor options, so you have a seamless backup plan if the weather takes an unexpected turn. For example, Brahman Hills is well-equipped for unpredictable weather, boasting multiple venue options to accommodate any contingency. Whether you’re planning a grand conference for 350 guests, a vibrant celebration, a cosy gathering of close friends and family, or even tying the knot in the internationally award-winning gardens, there’s an area (and a backup plan) to suit your vision and budget.
2. Choose the Right Suppliers:
The suppliers you choose play a pivotal role in the success of your event. From caterers and venues to décor, photographers, lighting, and sound, it’s essential to partner with experts prepared to go the extra mile to ensure your event’s success. Choose experienced partners, like Brahman Hills, who are skilled at managing weather-related challenges with ease. With the right strategic partnerships, you are guaranteed that every detail will be flawlessly executed, even when the weather doesn’t cooperate.
3. Invest in Weather-Proof Amenities:
Simple touches can make a significant difference. When planning an event (especially during the ‘rainy months’), consider investing in versatile weather-proof solutions that work across all weather conditions, including sun, rain, wind, or cold such as:
• Umbrellas or parasols can offer shade on sunny days and protection from rain.
• Tents or marquees with removable or adjustable side panels can shield guests from sun, rain, or wind while allowing airflow on hot days.
• Furniture made from weather-resistant materials like rattan, resin, or treated wood, ensuring comfort and durability in any weather condition.
• Weather-proof string lights or lanterns to create ambience in rain, shine, or windy conditions.
• Weather-resistant chalkboards or whiteboards for signage designed to withstand heat, rain or wind, making last-minute updates easier.
4. Keep Your Guests Informed:
As your event approaches, monitor the weather forecast closely. If there’s a chance of rain or unfavourable conditions, keep your guests informed so they can dress appropriately and bring essentials like a jacket or umbrella. Provide updates in the days leading up to the event and don’t forget to share a final update on the day to ensure everyone is well-prepared. Remember there is no such thing as ‘overcommunication’.
These small details show your commitment to guest comfort and safety regardless of the forecast. Rain may be unpredictable, but your event doesn’t have to be. By choosing the right venue and planning for the possibility of rain, you’re not just mitigating risks – you’re setting the stage for an event your guests will remember for all the right reasons. “And remember, if rain does arrive, embrace it,” concludes Gonyora.
For more inspiration or to view what Brahman Hills has to offer, go to www.brahmanhills.co.za