Pre-designed forms, templates and documents form an important part in the day to day running of businesses all across South Africa. Government agencies, financial organisations, health providers, educational institutions and retail outlets rely heavily on documents such as memos, reports, order forms, requisition forms, claim forms and application forms.
The main objective of designing and printing these documents is to ensure that they are readily available to those who need them. However, this old practice has proven to be a challenge for most organisations, as the documents become out of date and unused. The costs and environmental impact of disposing of the obsolete copies can be difficult to manage.
What is Print on Demand?
Print on Demand (PoD) is a term used in the printing industry to describe the process of instantly printing only what you need when you need it.
The concept of Print on Demand allows businesses to provide frequently required documents and forms in an efficient manner. The forms, templates and documents are kept up-to-date, and are quickly accessible by all relevant staff, when needed.
How to turn an MFP into a Print on Demand device
KYOCERA QuickPrint server application provides a solution that helps businesses to turn their MFP printers into Print on Demand devices. The application stores all required documents in a central repository.
With KYOCERA QuickPrint, your staff have instant access to pre-designed forms and documents from an MFP interface for direct printing.
How KYOCERA QuickPrint PoD works
The KYOCERA QuickPrint is easy to set up and use. Here is how it works;
● Firstly, the administrator organises documents in folders, which sit in a central repository.
● Secondly, the QuickPrint Server prepares forms, documents, and other documents for the user, who requires no computer skills.
● Thirdly, the user selects any MFP QuickPrint and prints a desired document when needed.
What are the benefits of using the KYOCERA QuickPrint PoD services
Using the Print on Demand strategy provides numerous benefits in terms of cost savings and management of space at the workplace.
Here are some benefits of using the KYOCERA QuickPrint for Print on Demand objectives:
● Reduce the need to pre-print and store forms and documents when changes occur, or throw away out-dated versions.
● Very easy to use with no PC required: access and print directly from the MFP interface.
● Easy to update: remote administrative access means updates to the server can be done from any location, whenever it is necessary. All changes take effect immediately.
● Saves money: documents are printed on demand, so you pay for what you print only, no need to pay for pre-printing or storage facilities.
● Saves office space: no need to store forms, company policies and other pre-printed documents.
About KYOCERA Document Solutions South Africa
Headquartered in Midrand, Kyocera Document Solutions South Africa is a country level subsidiary of Kyocera Document Solutions and is responsible for the sales and marketing of Kyocera printers and document solutions throughout southern Africa.
Kyocera Document Solutions South Africa is renowned for its tailor-made document solutions that provide a perfect blend of premium products, software solutions and professional services that increase an organisation’s workflow efficiency, enhance employee productivity, minimise environmental impact and significantly reduce operating costs.
The company offers world-class monochrome and colour printers, multifunctional products, parts and supplies, as well as software solutions.
A key differentiator for the Kyocera brand is the primary focus on overall value as opposed to only considering the initial acquisition price. Its solutions portfolio and Managed Document Services division help customers to reduce costs and environmental impact, at the same time as improving the efficiency and reliability of common business processes.
Kyocera Document Solutions is a wholly-owned subsidiary of Kyocera, which is a leading manufacturer of high-tech ceramics, electronic components, solar cells and electronic office equipment.
For further information visit www.kyoceradocumentsolutions.co.za