Being able to manage workflows effectively and efficiently for the smooth running of administrative processes is critically important for any organisation.
Conventional administrative processes often require documents containing confidential and important information to be moved from one location in an office to another. This process requires that individuals must be well trained in handling sensitive documents and demonstrate a high level of trust and discipline.
Due to the complexities and multiplicity of work engagements, manual management of workflows by human resources have been associated with errors and inconsistencies. The poor management of workflows arising from manual management of documents have also resulted in inefficiencies and high cost of doing business.
Ensuring safe, secure and reliable workflows for optimal production and customer satisfaction is a necessity for all organisations. To do this, it is important to move away from unproductive and expensive workflow management systems to inexpensive, efficient and reliable workflow systems.
KYOeasyprint software was developed for the purpose of enabling small to medium business organisations to achieve fast, secure, cost effective and efficient document administrative processes.
The software facilitates the simplification of document workflow processes by allowing complex document management routines to be executed with just a single click, thereby increasing productivity and reducing downtime.
Benefits of KYOeasyprint
● Documents can easily be sent to multi-functional printing devices in different office locations.
● Copies of documents can be printed from various printer trays in various paper sizes and qualities.
● Several finishing options (stapling, punching, n-up, etc.) for each document can easily be achieved.
● Documents can easily be sent straight to a fax machine or archived on the organisation’s server.
● Forms and stationery can automatically be integrated.
How KYOeasyprint can promote fast, efficient and cost-effective administrative processes in organisations
Invoice Printing
KYOeasyprint ensures that all invoices printed by organisations include the terms and conditions on the back of the invoice.
For effective record keeping and audits, KYOeasyprint sends watermarked copies of each invoice to the accounts department, as well as the control department. KYOeasyprint also ensures that every invoice is archived automatically as a pdf file on the organisation’s server.
Printing on different paper types
Organisations that offer various services or are involved in multi-brand distribution often require different paper types for printing letterheads for each of their brands or services, KYOeasyprint automatically applies the relevant letterheads to associated documents upon printing to various paper types and sizes so that the tedious manual process of managing various letterheads can be simpler and faster.
Document Duplication
KYOeasyprint facilitates fast automatic duplication of all documents required in multiples by an organisation. The duplicates can be printed at one or multiple printers within the organisation. This reduces the time spent to update various departments or units with any information that the organisation wants to circulate. Documents for meetings and other engagements can easily be shared and accessed across the office.
KYOeasyprint allows for document editing so that additional information can easily be added, while copies of duplicated documents are automatically watermarked.